Staff parking for companies: booking the office spots in the app

Fixed spots or a pool?

Staff parking (personalparkering) is often handed out as fixed spots: a sign with a name or a registration number. It is simple, but a fixed spot stands empty every day its holder works from home, is travelling or is off, while the colleague without a spot looks for parking in the street.

The alternative is a pool. The spots belong to no particular person, and whoever is coming to the office books a spot for that day. The same spots then go further. That requires a way of booking that is quick and shows whether there is room, and that is the part AntPark does.

How the pool works

• The garage is one spot that holds several cars. You add the garage or the car park once and state how many cars it holds, up to 500.
• The app shows how many are free. When someone chooses a time, it says how many are free for that whole time, for example 12 of 40.
• The booking is done instantly. Nobody has to approve it. The spots are booked for a few hours or a whole day, and cost the employee nothing.
• More vehicles than cars. You choose which vehicles the spot takes, for example cars and motorcycles, and how many of each fit.
• The spots are only visible to you. Those who have not joined the company do not see them in the search.

Who may book

Only those who have joined the company in the app can see and book the spots. There are two ways in:

• The work address. We add the company’s email domain when the company is set up. Anyone with a confirmed address on the domain gets an offer in the app to join, and taps Join themselves. Sometimes the app first emails a code to the address, valid for half an hour, to confirm that the address is the person’s own.
• A code. Anyone without a work address, for example a consultant, gets a code from you. A code for members can be used by many and is valid for one to 365 days.

Each employee has their own account in AntPark, signs in with Apple or Google and verifies their mobile number before the first booking. The company’s administrators and managers see the members’ names and roles, but never phone numbers or email addresses. Other members do not see each other’s names.

How you administer the parking

You handle the parking in the browser, on the company’s page in AntPark. Employees book in the app or in the browser.

• Three roles. The administrator, for example the property manager, can do everything. The manager sees the members and handles the spots. The member is the employee. The company always has at least one administrator.
• Spots and bookings. Add and pause spots, see upcoming and ongoing bookings with the employee’s name, cancel a booking that has not started and end one that is ongoing.
• Members and codes. See who has joined, change roles, remove a member and create or revoke codes.
• A file of the bookings. The month’s bookings can be downloaded as a file: who, which spot, when and for how long.
• Invoicing. The administrators fill in the invoicing details and see the invoices the company has received.
• The public page. A page with the company’s name and a presentation that anyone with the address can read. The spots are still only visible to those who have joined.

What the app does not do

So that you know what you get, and what you do not:

• No fixed spots. A queue and agreements for a fixed spot exist only for housing associations. A company’s spots are booked for a few hours or a day at a time.
• No limits per person. The app has no setting today for how often or how long an employee may book. You see the bookings and can cancel.
• No invitations by email. You hand out codes yourselves, and anyone with a work address joins without a code.
• No payroll or tax matters. The app keeps track of the bookings, not of benefits or salary deductions. You handle those as you do today.

What it costs

For employees, booking costs nothing. For the company, the pilot is free. After that, the company pays a fee per spot and month, by invoice, and VAT is added. A pool counts as the number of cars it holds. The size of the fee has not been set yet.

Getting started

1. Register your interest on the page for companies. This does not create an account.
2. We get in touch and set up the company, with your email domain. A company cannot be registered on its own.
3. You add the spots and state how many cars they hold.
4. Employees join with their work address or a code, and start booking.

More about what the company gets is on AntPark for companies. If you manage housing, there is also the guide to the parking queue and guest parking in a housing association and the page AntPark for housing associations. What applies to each member is in the terms.